Money $ense for every Troop

Money tips from GSGATL:

• Troops should be collecting money from girls and parents and issue receipts for payments received. (use those cookie receipt books)
• Money being collected should be deposited into the troop’s account until they are ready to make deposits into the GSGATL account using their pre-printed deposit slips.  The last day troops can make/log deposits in eBudde is March 14 at which time all final recognition selections should also be made. If you run out, let Lee or Michelle know.
• ALL troops MUST log all deposits into the GSGATL account in eBudde to reduce the amount due to GSGATL shown on the reports page for all cookies received. Deposits should be logged on the Deposits tab of eBudde until enough have been made to clear the troop’s balance in full (amount due GSGATL = $0).
•  Deposits made into the troop’s own account are not logged in eBudde.
• A good rule of thumb for handling money at cookie booths: don’t keep more cash on hand that you are willing to replace if lost or stolen. Keep money secure in an unmarked, closed envelope, money bag or box. Have a responsible adult come by the booth periodically to make a pick-up for deposit if needed.
• If troops are interested in seeing how they are going to stack up towards their goal – ask Lee for a Troop Proceeds Calculator document.

And don’t forget….

• Advise parents of their financial and legal responsibility for cookies and money that has been entrusted to them and their daughter.  DO NOT RELEASE MATERIALS OR PRODUCTS WITHOUT A SIGNED PERMISSION FORM FROM THE PARENT OR LEGAL GUARDIAN.

• Girls should collect money for cookies when delivering. Each girl should turn in money to the troop as she delivers cookies to her customers. If this is not the case, make a follow-up phone call to her parents. Do not continue to issue additional cookies to a girl or her parent(s) who are not turning in money. Notify your Service Unit Cookie Manager if you have concerns.

• Troops should only accept cash from parents to avoid unnecessary bank fee’s to a troop’s account.

• Troops should collect money frequently from parents/girls and make frequent deposits into the GSGATL account, being sure to withhold all troop proceeds.

• ALL deposits into the GSGATL account MUST be logged in eBudde by March 14 at 11:59 p.m. This updates the troop’s record to show that the balance has been paid in full.

All deposits to GSGATL should:

• Be in the form of a TROOP check, cash or money order
• Be made payable to Girl Scouts of Greater Atlanta, Inc. (GSGATL) and include the troop number.
• Not include troop proceeds. GSGATL will not issue refund checks for amounts under $3.50 for troops who have over-deposited funds into the GSGATL account.
• Have ALL copies of the deposit slip VALIDATED by the bank
• Be made in increments less than $10,000.  A single deposit over this amount will cause the bank to place a hold on the funds and require additional personal account information from the person making the deposit. Avoid this at all costs.

Note: All troop checks returned by the bank will incur a $25 returned check fee from GSGATL. This additional amount due will be added to each respective troop’s account. No exceptions.